To whom should my letter of support be addressed?
The letter can be addressed to the Professional Development and Recognition Committee. There is no accompanying postal address, but you can add the e-mail address firstname.lastname@example.org.
Who do I route my proposal to when I have completed my application?
Send your completed application to your Department Chair/Unit Director by typing their name in the approval box.
If I do not know who my Department Chair is, what should I do?
Department chairs or unit directors are the first step in the approval process. If you do not know the name of this person, please ask your direct supervisor for this information.
I can’t find my Department Chair in the lookup tool. What do I do?
Try again, typing only the first few letters of the person’s name. The system typically requires a few seconds to respond. If the system responds but still doesn’t offer the right name, contact the Secretary of the Academic Staff Office (email@example.com) for further assistance.
Once my Department Chair approves my application electronically, to whom should they send my application for final approval?
Once your Department Chair approves your application, they must route the proposal to the Dean/Director’s office for final approval.
I work in a center. Would my center director approve my proposal at the Department Chair level or at the Dean/Director level?
Center Directors should be considered Department Chairs for the purposes of the application system.
The person for Dean/Director auto-populates, is there any way to change this?
For routing, the person approving applications at the Dean’s level will be prepopulated in the routing form in most instances. This assignment will be made based on an employee’s appointment. If it is incorrect or you have questions, please contact the Secretary of the Academic Staff office (firstname.lastname@example.org).
How do I know who my Dean/Director is?
For routing purposes, the person approving applications at the Dean’s level will be prepopulated in the routing form in most instances. This means that the name of the Dean/Director (or their designee) should appear automatically. This assignment will be made based on the employee’s appointment. If it is incorrect or you have questions, please contact the Secretary of the Academic Staff Office (email@example.com).
If I have a split appointment, who writes my letter of support and approves my application?
In the first screen of the application, use the dropdown menu to select the appointment that the Professional Development Grant is most applicable to and that is providing the matching funds. Have the supervisor for that appointment write your letter of support and route it through that unit. The grant funds will also be transferred to that unit. If the professional development grant supports more than one of your appointments and matching funding is coming from more than one unit, the letter of support should be co-signed by the supervisors involved. The routing function in the online system will only accommodate one set of approvals, so please negotiate with the units involved to decide which one will process the application and receive the funding for the grant. Double check the application as it moves forward to ensure approvals are going to the correct person.