Administering Your District Email List with WiscList Custom Utility

by chatmandesign

Your district email list is populated with the email addresses of your district members once a month, on approximately the 10th of the month. However, as the Districting and Representation Committee (DRC) takes time to place people in the appropriate district, the email addresses used may be as much as 2 – 3 months old. In most cases this won’t matter, but be aware that if someone changes an email address with payroll, that change be reflected in your list immediately.

Please note that DRC is a consumer of email addresseses, not a provider. We use email addresses given to us by payroll; we do not maintain an independent list. For that reason, we cannot change an individual’s email address. Changes to email addresses should be done through payroll. (See below, under “Incorrect Addresses”.)

To send to your list, send an email to asa_dist_nnn@lists.wisc.edu, where you see ‘nnn’ -insert your three-digit district number.

 

Changing List Types (Announcements / Discussion / Open Discussion)

The default for every Assembly District email list is to be set for announcements only. Should you wish to change your list to be used for open discussion, as a delegated administrator you are able to do so.

  1. Go to: https://custom.lists.wisc.edu/cgi-bin/CustomUtility.cgi
  2. Login if prompted using your NetID.
    1. You will see all lists you have access to.
  3. Select the list you wish to change.
  4. Click the “Advanced Options” button.
  5. Click the “Change Security” button.
    1. The current type of list will be displayed in blue.
  6. Select the option you wish to change.
    1. If no changes are required, click “Return to Advanced Options”.
  7. Click “Submit Security Change” button to change the list type.

 

Adding Guests to a List

As a delegated administrator you can add guests to your district.

  1. Go to: https://custom.lists.wisc.edu/cgi-bin/CustomUtility.cgi
  2. Login if prompted using your NetID.
    1. If everything is working right, you should see all lists you have access to.
  3. Click the “Manage Enabled Lists” button.
  4. Select the list you wish to add a guest to.
  5. Click the “Add Guest Members” button.
  6. Enter the name of the individual(s) in the full name box(es).
  7. Enter the email corresponding to the individual’s name in the box next to their name.
  8. If you want that person to be able to send to the list, click the “OK to Send” box next to their name.
    1. If you want that person to receive emails only (be an observer), do not check the “OK to Send” box.
  9. Click add to place the individual(s) into the group.

 

Removing Guest Members from a List

In cases where you wish to remove a guest you have added:

  1. Go to: https://custom.lists.wisc.edu/cgi-bin/CustomUtility.cgi
  2. Login if prompted using your NetID.
    1. You will see lists you have access to.
  3. Click the “Manage Enabled Lists” button.
  4. Select the list.
  5. Select the guest member(s) you wish to remove.
  6. Click “Delete the Checked Items” to remove the selected guest member(s).