Category Archives: Sub Featured

Shape Your Job Family

by Jacob Smith

As you may know, the campus-wide Title and Total Compensation Study is currently underway. The TTC team is gathering input on the new job titling framework at upcoming listening sessions on your job families.

Register for the in-person or online listening session about your primary job family. For information on which job family sessions are on which dates, please see this flyer.

How do you identify your primary job family?

  • The Job Family Exploration Tool provides preliminary definitions for job families and sub-families
  • The Job Families Handout (pdf) provides specific questions to help you identify your primary job family if your job duties straddle several job families
  • You may also ask your manager or local HR representative for assistance about which listening session to attend

As a reminder, the goal of the Title and Total Compensation Study is to produce clear career paths for employees and updated titles and pay ranges comparable and competitive with similar organizations.

2017 Division of Continuing Studies Course Winners

by Heather Daniels

The following academic staff members were selected to attend a Division of Continuing Studies courses free of charge.

Customer Service: Strategically Creating Standards and WOWs
Leah Adams, School of Education
Autumn Sanchez, Division of Continuing Studies

Joy of Meetings: Recipes for Success
Tonia Mahnke, International Division
Jared Zurbuchen, School of Nursing

First Academic Staff Chat: Unique Issues for International Academic Staff on Work Visas (Q & A with International Faculty and Staff Services)

by Heather Daniels

Tuesday, October 24, 2017
11:30 am – 1:00 pm
Union South

Registration is available at: https://www.ohrd.wisc.edu/Catalog/Default.aspx?tabid=29&SeriesKey=449

Click on Academic Staff Professional Development

An academic staff chat is a frank, open discussion with a small group of your colleagues on a particular topic. The series runs during the academic year and includes four different topics. The first series of chats were held in 2015-16. Some topics may include a speaker or panel prior to ample discussion time. All sessions include a free lunch and are free of charge.

Numbers are very limited to ensure a fruitful small group discussion.

New Lab/Core Manager CoP Website

by Jacob Smith

There is now a website for the community of practice for lab managers and core managers at UW-Madison. This CoP offers lab/core managers the chance to share best practices, network, and collaborate with colleagues who share similar challenges. The community is for anyone who is in a lab management role, including research labs, core labs, and instructional labs.

For more details on the group, including events and email list sign-up, go to https://manager.labs.wisc.edu/.

Job Family Forums – Title and Total Comp Study Update

by Jacob Smith

As part of the ongoing Title and Total Compensation study, forums are being held to introduce employees to the study and to gather input on the job families that are under development. There are in-person and online opportunities to attend these forums.

The schedule is as follows:

Morning (Multilingual)

Monday, September 25 from 9:00 to 10:30 a.m.

Pyle Center:

  • Room 325/326: English
  • Room 213: Spanish
  • Room 111/112: Tibetan, Chinese, and Hmong

Online Afternoon Session (English)

Thursday, September 28 from 1:30 to 3:00 p.m.

Online, register now (includes online tool to gather your input on the job families)

Morning Session (English)

Monday, October 2 from 9:00 to 10:30 a.m.

Gordon Dining and Event Center, Sonata and Concerto Rooms

Afternoon Session (English)

Tuesday, October 10 from 1:30 to 3:00 p.m.

Union South, Varsity Hall II

 

For more information about the study, please visit the website here.

 

Titling and Total Compensation Study Moves Forward

by Jacob Smith

Here is a brief update from the Office of Human Resources on the status of the Titling and Total Compensation study:

As we proceed with the Title and Total Compensation (TTC) Study, we are committed to providing regular updates to you and other UW-Madison stakeholders.

The focus of this joint UW-Madison and UW System study is to modernize the job title and total compensation structure, implement guidelines for compensation administration, and develop competitive work-life benefit programs that reflect contemporary workplaces. Mercer consulting will provide its expertise throughout the study.

During the TTC project launch in March, Mercer met with Advisory Council members to provide information on project oversight, timeline, major components of the proposed project plan, and communication and engagement strategies.

Mercer also conducted interviews with campus stakeholders (governance representatives, deans, directors, etc.). These discussions will provide meaningful input as the study progresses.

Below are answers to frequently asked questions we have received. Please use this information in response to inquiries from your constituents.

How long will the TTC Study take? The projected timeline is 24 months, starting February 21, 2017.

Where can I find information about the TTC Study? Information is on the study website (also can be reached from the Office of Human Resources home page at ohr.wisc.edu).

What is the TTC Advisory Council and what are the members’ roles? The Advisory Council (AC) is a UW System and UW-Madison group that plays a strategic role in guiding the joint study. AC members include stakeholders (governance, administration, etc.) from UW-Madison and other UW institutions. AC members will educate, support and communicate with their respective constituents and provide the project planning team with advice on different aspects of the study (see full AC charge).

What are the phases of the TTC Study?  The TTC Study has five phases.

  1. Design study strategy (current phase)
  2. Assess positions and develop a new job title structure
  3. Create compensation structure
  4. Review benefits structures
  5. Implement new structures

Full descriptions of the phases are in the Mercer presentation.

How will shared governance be involved? Shared governance is crucial to ensure that campus employees have input and receive accurate and timely information. The study project structure and methodology were built with this in mind. Shared governance representatives are well-positioned on the joint Advisory Council and as active participants on the study Campus Collaboration Team. The Campus Collaboration Team will develop and provide guidance on the implementation of strategies for stakeholder engagement. These strategies will include campus forums, focus groups, targeted communication, and other activities. TTC project representatives also will continue to meet with shared governance groups to receive input and provide updates.

How can employees provide feedback and ask questions? Employees can provide feedback via e-mail to ttcstudy@ohr.wisc.edu. As engagement strategies roll out, employees will have opportunities to ask questions and provide feedback (e.g., open forums, focus groups, and webinars). Employees also can direct questions to Advisory Council members, shared governance members, and/or their human resources representatives.

What are the next steps? We are in the early stages of this project. We are developing the project plan, including some initial communication strategies. UW-Madison Advisory Council members have been actively involved in developing the communication strategies.

 

Changes to Academic Staff Assembly Districts

by Jacob Smith

Your Academic Staff Assembly (ASA) district may change on July 1, 2017. At the April 10 meeting, the ASA passed a motion to implement the following rules as needed to ensure Assembly districts comply with size rules and districting logic:

  • Academic staff will be sorted into districts by job code first and division & department second.
  • The Districting and Representation Committee (DRC) is granted authority to increase or decrease the total number of districts, creating new districts or combining existing districts as needed to comply with district size rules and logic without each instance requiring approval by the Assembly. The DRC shall conduct a compliance review of districts each year prior to elections of Assembly Representative and Alternates.

As a result of the motion, the DRC completed a full redistricting of the academic staff using the logic described above. These new districts will take effect on July 1, 2017; you will remain in your current district with your current representative until then. Please note that current tools (e.g. district email lists, lookup functions on the DRC website) will reflect the current districting until July 1. Terms for all current ASA representatives and alternates will end on June 30, 2017.

If you are interested in serving as the representative or the alternate for your new district starting July 1 for a 2-year term, or if you just have questions about the new districting process, please contact the Secretary of the Academic Staff office at soas@soas.wisc.edu.

Spring 2017 Professional Development Grant Competition Announced

by Jacob Smith

The Spring 2017 Professional Development Grant competition has been announced. Academic staff who meet the eligibility requirements can get up to 50% of the cost of their professional development activity covered through the grant. Grants are for activities occurring from July 1, 2017 – December 31, 2017.

For more details, go to https://acstaff.wisc.edu/professional-development/grants/academic-staff-professional-development-grants.

Academic Staff Chats Announced for 2016-17 Academic Year

by Heather Daniels

Join a small group of your academic staff colleagues in open discussions on various topics. All the details including the topics covered this year are below. Each topic this year should be of broad interest to all academic staff. Some discussions will include a speaker prior to ample discussion time.

All sessions will include frank discussion and a free lunch. There is no cost associated with this activity. Simply register and show up.

Numbers are very limited to ensure a fruitful small group discussion, so be sure to register early!  If a session is full, please register for the waiting list.  We may add additional sections to accommodate the increased interest.

Meeting Dates & Locations
Note: All sessions meet from 11:30-1:00 p.m. at Union South.

  • Thursday, September 29, 2016
    Professional Development: Ideas on What, Where and How Much
  • Wednesday, November 2, 2016
    Performance Evaluations: How Are They Working for You?
  • Tuesday, January 31, 2017
    Job Security: How Do Contracts Work at UW-Madison?
  • Monday, March 6, 2017
    How to Advocate for Yourself Professionally with Limited Resources

Register at: https://www.ohrd.wisc.edu/Catalog/Default.aspx?tabid=29&SeriesKey=449

Call for Submissions: Academic Staff Art Gallery

by Heather Daniels

Are you an artist? Do you have artistic works that you have produced that you would like to display on campus?

If so, you are invited to show your artwork in the Academic Staff Art Gallery. The Office of the Secretary of the Academic Staff—located in 270 Bascom—provides a forum to display 2-D artwork created by UW-Madison academic staff. There are three walls in the office that have been prepared to display framed, ready-to-hang 2-D artwork. Art will be on display during either the fall or spring semester and will be given recognition through various campus publications.

If you would like to have your work considered for exhibition in the Office of the Secretary of the Academic Staff, please contact the office at asart@soas.wisc.edu with the following information:

  • Your contact information (please indicate your academic staff position on campus)
  • A short artistic statement describing your art and creative concerns
  • 4-10 images of your work (PNG or JPEG format)