Minutes Approved 5-14-04, 2004
ACADEMIC STAFF EXECUTIVE COMMITTEE (ASEC)
9:00 -11:00 am
Friday, 7 May 2004
67 Bascom Hall
Present: Bruce Beck, Karen Schwarz, Tori Richardson, Frank Kooistra,
Donna Cole, Read Gilgen
Absent: Linda Newman, Belinda Velazquez, Robin Kurtz
Guests: Ann Wallace, Gina Sapiro, Bill Steffenhagen, Mara McDonald, Steve
Lund, Margaret Harrigan, Paul Barrows
Meeting called to order by chair Bruce Beck at 9:00 am when a quorum was present.
Associate Vice Chancellor Virginia Sapiro (for the provost):
Gina announced that Tom Sharkey was hired as the director of the Institute
for Cross-college Biology Education beginning his appointment on June
1. He will report directly to the provost.
Gina's office is looking closely at data on issues related to the success of transfer students. She wants to track the transfer student experience from beginning to end and understand why many do not do well. One plan is to improve communication with these students through advising. A report on the findings of the study and plans for improvements will come to ASEC when it is ready.
AUTOMATIC CONSENT BUSINESS
Minutes of the 30 April 2004 meeting were approved pending clarification.
ANNOUNCEMENTS
ASEC approved a commendation certificate for Tania Banak to reward her
volunteer efforts in cleaning up the Class of 1918 Marsh last fall and
this spring.
Read Gilgen will send an email note of appreciation to Ruth Robarts at the Law School in recognition of her suggestion to have departing law school students drop off their unused nonperishable food items for donation to the local food pantry.
STANDING COMMITTEE REPORTS
Compensation and Economic Benefits Committee - Bill Steffenhagen
Bill reported for the UW System Fringe Benefits Committee on the issue
of the three-year gap in service for reinstatement of sick leave credits.
Rather than attempt to change UPG 10.3, the concession made will be to
allow the date of application to be considered as the re-entry date, instead
of the date of hire.
GUEST: Margaret Harrigan, Academic Planning Analyst
Margaret presented data on faculty and staff retention by gender, race,
and ethnicity based on October 2003 IADS information. It was noted that
there was no option to choose biracial. When no answer was given to the
race question, the default was "White." Since October 1999,
the percentage of women and minority academic staff has remained steady.
GUEST: Paul Barrows for the Textbook Taskforce
Students, concerned about the rising cost of textbooks, brought a petition
to Barrows' office last fall. After meeting with the governance groups,
Paul put together a taskforce to look at the problem and consider some
options. The taskforce met many times and submitted a report. Some of
the recommendations are: develop a campus-wide web resource linked to
ISIS that lists books required by course, explore rental or book swap
opportunities through an ISP, communicate with faculty about choosing
textbooks with regard for cost, and work with peer institutions to leverage
buying power with textbook publishers. A further recommendation suggests
convening a shared governance committee to continue the work begun by
the taskforce. A next step will be to distribute a tip sheet for students
and faculty on best practices regarding textbook selection and acquisition.
GENERAL REPORTS
ASEC Chair: Bruce Beck
A group of five will meet with Jamie Pollard on May 12 at 9:00. They will
gather at Union South at 8:30 to plan for the meeting.
SECRETARY: Colleen McCabe
Today is the final day to register for the May 13 MASA Annual Meeting
and talk by Phil Certain.
FACULTY SENATE: Frank Kooistra
Hilldale award winners were honored. Reports were presented from Campus
Transportation and Faculty Compensation Committees. The R. Meyer motion
regarding parking policies and campus climate was passed by a voice vote.
REGENTS: Donna Cole
The Regents were presented with an implementation chart and information
on the new UW System transfer implementation policies, primarily with
regard to tech school credits. Approval was given for bonding authority
to raise additional money for the Camp Randall renovation due to cost
overruns. An additional $7.8 million is needed. Alan Fish was advised
that 50% of this needed to come from private donors. There is an $11-$13
million shortfall in the UW System's utility budget. The rollover funding
has been exhausted. The Regents said that no tuition money could be used
to cover this cost.
NEW BUSINESS
OLD BUSINESS
1. ASEC Operating Procedures
ASEC decided to reorder the procedure list that will include the new item
regarding closed meetings. Colleen will provide a draft for the next meeting
with other suggested wording changes that reflect current practices.
2. Assembly agenda review
Daña Alder will be presenting a substitute resolution to the one
in the packet on the same-sex marriage amendment to the state constitution.
Copies will be available as a handout at the door.
ASEC agenda for May 14 - finalized
Chair Bruce Beck announced that he would entertain a motion to go into closed session to discuss possible appointments to the Area Review and Distinguished Prefix Committees. Ann Wallace included.
Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to discuss personnel matters
Motion to reconvene in open session
Meeting adjourned at 11:00 am.
Submitted by Secretary of the Academic Staff
Colleen McCabe