Academic Staff Assembly (ASA)
Minutes
Minutes - Approved 10-14-02
ACADEMIC STAFF ASSEMBLY
Monday, September 9, 2002
272 Bascom Hall (3:30-4:25)
A. CHANCELLOR JOHN D. WILEY CALLED THE MEETING TO ORDER AT 3:30 P.M.
B. MEMORIAL RESOLUTION for Joyce Melville, Faculty Associate - read by Professor Deborah Brandt
C. AUTOMATIC CONSENT BUSINESS
The minutes of the 5/13/2002 Academic Staff Assembly meeting were approved
as presented.
D. CHANCELLOR'S REPORT
The chancellor first announced that Luoluo Hong will be the new Dean of
Students, beginning her job here on November 1. She was chosen from four
finalists through a search process over the summer. He then discussed
some implications of the state's cuts from the UW System budget. UW Madison's
share will be $17 million. This is not a reduction of the budget from
last year, but rather a reduction in the increases requested. Resident
tuition was raised 8%, making it still the second lowest in the Big 10.
Nonresident tuition was raised 13%, making it the second highest in the
Big 10.
In the next biennium, cuts for the state budget are likely to be "brutal," with all state agencies asked to propose budgets for the next cycle with 5% reductions (as an exercise, not necessarily implemented). Wiley feels that the UW did its share this round, so may not face further serious reductions. The UW-Madison remains first nationally in the amount of research money received. Other sources (WARF, UW Foundation) are all having their best year ever, and Research Park is booming.
Wiley mentioned the tributes planned this week in honor of September 11, 2001. Supervisors should be flexible about allowing release time for staff to attend. He added that efforts to conform to federal reporting requirements for laboratories containing hazardous materials have all been met.
Enrollment numbers for entering freshmen were right on target at 5,740. ACT averages were the highest ever for this group at 27.4. Over 70% of the freshmen had advanced placement credits. Almost half could have sophomore standing by second semester. Varsity letters were earned by 62% of the incoming freshmen, and 75% held jobs during their high school years. This freshman class includes the first group of the PEOPLE program. Of the original group of 60 students, all are going to college and 24 are coming here.
In response to a question about high risk drinking initiatives, Wiley responded that the Robert Wood Johnson grant to study the issue had been renewed. Wiley and his staff will work with tavern owners to work out ways to avoid unsafe situations. House parties will also be a focus for law enforcement.
The chancellor thanked the Assembly representatives for their participation and stressed the importance of involvement in shared governance.
E. Welcome to the Assembly by ASEC Chair, Linda Newman
Linda welcomed Assembly representatives and expressed her appreciation
for their willingness to serve.
F. Assembly Orientation by representative Rick Daluge
Rick went over some of the duties of an Assembly rep and gave suggestions
on how do a good job.
As a rep, you should:
· appoint an alternate to attend Assembly meetings when you cannot.
· use the email lists, which are updated automatically monthly
from the campus database, to send minutes and other information to district
members.
· introduce yourself in an email to your district, so members know
why you are sending them messages.
· email your district with the Assembly agenda in advance of the
meeting and urge them to attend if there is a topic that interests them.
· ask for their opinions on any controversial matter since you
are their representative on academic staff governance matters.
· come to the Assembly meeting on time (3:30) to establish a quorum.
· feel free to ask questions of the provost, ASEC chair, or other
committee chairs when they give their reports.
· go to one of the microphones in the aisle to speak at the Assembly
(sit on the aisle if you plan ahead of time to speak).
· contact the chair of ASEC if you want to have an agenda item
considered for the Assembly.
G. COMMITTEES AND REPORTS
1. Academic Staff Executive Committee (ASEC) ANNOUNCEMENTS AND ACTIVITIES
- Linda Newman, Chair
The annual reception for all academic staff, sponsored by the MASA/SPA/LASA
jointly, will be from 4-6pm on September 25 at the University Club, 803
State Street. Chancellor Wiley will have opening remarks and our own Rick
Daluge will play the piano. Door prizes, food, and fun.
The Retirement Association held a reception at Olin House hosted by John and Georgia Wiley. This will be an annual event to honor recently retired faculty, academic staff, and classified staff.
Linda, Lawrence Casper, and Colleen McCabe attended a meeting of academic staff in governance with others from the Big 10 at CIC (Consortium on Institutional Cooperation). The group compared issues and processes.
Search and screen committees with academic staff representation concluded their work this summer. One was for the Dean of Students, the other for the dean of the Graduate School. New searches are under way for both Associate Vice Chancellor of Facilities, Planning, and Management and Vice Chancellor for Administration.
The fall academic staff Town Meetings will take place October 15 and 16. Rosa Garner, ombuds for the Medical School, will again facilitate.
Linda was reelected Chair of ASEC for the coming year, and Lawrence Casper was elected Vice Chair.
2. Compensation and Economic Benefits Committee (CEBC) - Bill Steffenhagen
for Ron Carda, Chair
http://cebc.engr.wisc.edu/
ASEC has been discussing a proposal from the CEBC to change the notice periods for layoffs (in Academic Staff Policies and Procedures) due to funding loss to be the same as for layoffs due to budget or program decision. Material supporting the various issues involved in making this change to ASPP will be part of the Assembly packet for October. After a discussion of the full Assembly in October, a vote may be taken in November.
Bill and Steve Lund met with Chuck McConnell from UW System to discuss possible changes to the Program Manager title series. Currently, for a Program Manager to be promoted to a new level, the scope of the program must change. CEBC is suggesting that the progression for this title be changed to be more like other academic staff titles.
3. Districting and Representation Committee (DRC) - Mary Ray for Anne
Gunther, Chair
http://drc.academic-staff.wisc.edu
4. Nominating Committee (NC) - Karen Carlson, Chair
http://wiscinfo.doit.wisc.edu/acstaff/comopp/nc.html
5. Personnel Policies and Procedures Committee (PPPC) - Ann Wallace,
Chair
http://wiscinfo.doit.wisc.edu/acstaff/comopp/pppc/
6. Professional Development and Recognition Committee (PDRC) - Read Gilgen,
Co-chair
http://wiscinfo.doit.wisc.edu/acstaff/pdrc/index.html
Read announced that the deadline is October 18 for the next round of applications for professional development grants covering the period from January 1, 2003 through June 30, 2003. Information is on the web site at www.ohr.wisc.edu/grants/asprofdevgrtinfo.html. A noon workshop on writing a successful grant proposal will be held at Union South on September 19. Please remind your district members to take advantage of this opportunity.
7. Labor Licensing Committee - Virginia Waddick
Virginia Waddick, a member of the campus ad hoc Labor Licensing Committee, gave a report on the recent activities of this shared governance committee. Other academic members are Wilt Sanders and Barbara Forrest. In the past year, the committee focused on educating the campus community about issues involved in licensing manufacturers of goods and apparel that bear the UW-Madison name or logo and examining the options for the campus of holding membership in the Fair Labor Association (FLA) in addition to the Workers Rights Consortium. Their recommendation to the chancellor was not to join the FLA until their monitoring procedures have been modified to provide full public access to the results.
The plans for the committee's work this year includes working with other Big 10 schools to encourage the NCAA and professional sport and retail organizations to adopt a code of conduct. They will continue to advise the chancellor and engage the campus community on issues related to labor and licensing issues.
G. BUSINESS
1. Old Business
2. New Business
The secretary announced that Tori Richardson and Bill Steffenhagen have been elected by the Assembly to serve one-year terms on ASEC, replacing two members who resigned in the spring.
Meeting adjourned at 4:25 p.m.
Submitted by Colleen McCabe
Secretary of the Academic Staff